Team & Multi-Dog Management | DogBase K9 Platform

Managing a K9 team without a shared system isn't management. It's coordination by memory.

When a team grows beyond one handler and one dog, the gaps appear fast. Who logged what. Which dog is on which certification cycle. Which handler has access to which records. Where the vet documents are filed. Whether the new team member has the right permissions. None of that works reliably on spreadsheets, WhatsApp threads, or shared folders on someone's personal drive.

DogBase is built for teams — not just individual handlers. Every dog has a structured profile. Every user has a defined role and access level. Every file has a home. Every event, training session, and deployment is logged to the right dog, the right handler, and the right team — automatically, consistently, and searchably — whether your program has 2 dogs or 200.

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Everything you need to manage your team, your dogs, and your program — in one place.

Team Management

Create and manage teams within your account. Assign dogs and handlers to teams. Maintain clean, structured team lists — with the ability to delete inactive or test teams without losing historical data.

Dog Profiles & Details

Every working dog has a complete profile — breed, age, certifications, training history, health records, files, and AI-generated insights. The full career record for every dog on your team.

User Profiles & Roles

Every handler, trainer, and supervisor has a structured user profile with role-based permissions. File uploads supported directly on user documents — certifications, ID, compliance records.

Record Visibility & Access Control

Three configurable visibility levels: All (full account view), Team (records tied to their teams and dogs), or Own (personal records only). Admins control what each user can see — across every record type.

File System

Custom folder management, faster uploads with real-time progress indicators, file preview, and auto-generated default folder structures for every dog and user. Built to scale with your program.

Reminders, Alerts & Activity Feed

Smart reminders linked to dog records and schedules. A real-time Activity Feed showing training, health, deployments, and operational events across your entire team — live.

01 — Dog Profiles

The complete career record for every dog on your team.

Every dog in DogBase has a structured profile that serves as the system of record for their entire working career. Training history, health records, certifications, operational deployments, performance analytics, AI-generated insights, and all associated files — unified in one place, accessible on desktop and mobile, searchable from day one to final deployment.

Dog profiles are not just records. They are operational tools. When a handler changes, the record stays. When a dog moves between teams, the history moves with them. When a certification body asks for documentation, everything is already there — structured, timestamped, and exportable in minutes. The profile is the source of truth for every decision made about that dog.

"While I am still introducing myself to the software, it has already shown its potential for replacing log books entirely for myself and others on my team." Kyle F. — Sartech II, Great Plains Search and Rescue

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Why choose us

Built for programs that manage multiple dogs — not just individual handlers.

Scaling is not a feature. It’s the absence of friction.

A solo competitor adds their first dog and starts logging sessions in minutes. A 50-dog law enforcement department adds teams, assigns handlers, sets access levels, and structures their file system in an afternoon. Both are using the same platform, the same data structure, the same export formats. DogBase does not have a “small team” mode and an “enterprise” mode. The platform is designed so that nothing about the workflow changes when a second dog is added, or a tenth handler, or a fifth team location. What changes is the visibility: supervisors see more; the underlying system stays the same.

Access control that enables delegation, not just restriction

Visibility settings are often described as a security feature. In practice, they are a management feature. When a team lead can set a handler to “Own” visibility, they are not just limiting access — they are giving that handler a clean, focused workspace that shows only their dogs and their sessions. When a supervisor is set to “All,” they get program-wide oversight without asking anyone to share files or generate reports. The three levels — All, Team, Own — are not restrictions layered on top of the platform. They are the structure that makes team management possible at scale.

Files outlast people. The system should too.

Handlers leave. Supervisors rotate. Veterinarians change. The documents they created, uploaded, and organized need to survive every transition. DogBase File System V2 is built around this principle: every file is linked to the record it belongs to — a specific dog, a specific user, a specific training session — not to the person who uploaded it. Auto-generated folder structures ensure every new dog and user starts with consistent organization. When someone leaves the program, their files stay exactly where they are, accessible to whoever takes over.

Clean data is not an accident — it’s a workflow

DogBase gives administrators the controls to keep records accurate over time — not just at the point of entry. Team Deletion lets program managers remove inactive, test, or outdated teams from active use while preserving all historical training data and reporting accuracy. Training Log Deletion removes accidental entries, duplicates, and test sessions without affecting the surrounding record. The result is a training history that reflects real operations — not years of accumulated clutter. For programs preparing for certification audits, performance reviews, or handler transitions, clean records are not optional. DogBase makes maintaining them part of the normal workflow.

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Insights

Groups

Custom Type Builder

WHAT TEAM STRUCTURE UNLOCKS

Organized teams produce comparable data.

Team A against Team B. A handler's quarter against the unit average. A unit's training volume against another's. Every comparison depends on clean team structure — and every analytics view respects the organizational boundaries you set.

Analytics & Insights

What K9 professionals say about DogBase

From search and detection to service and sport — K9 professionals worldwide rely on DogBase to log faster, perform better, and stay mission-ready.

Samantha S

Laurel Mountain K9 Search & Rescue

DogBase is making the administrative side of detection logs that much more efficient. I enjoy the clean and simple-to-use interface and the ability to submit logs on the go through mobile. Being able to print log reports helped to streamline my process. I like that DogBase staff are constantly working to make the program better and improve accessibility. Customer support is quick to respond and fast to problem solve and help with whatever is needed.

Kyle F

Great Plains Search and Rescue

While I am still introducing myself to the software, it has already shown its potential for replacing log books entirely for myself and others on my team. Not only is it one less item to keep track but the simplicity makes it more motivating to complete log books.

Kristin R

Pekelny Pes Working Dogs

I am loving using Dogbase! It is providing such great value in training my dogs and I plan to continue to use it for as long as I possibly can. I love the amount of information that you are able to log for each training session. Before, I was using the old school notebook method for keeping track of my training sessions. Now, with using Dogbase, I have access to SO many more variables that I wouldn't have normally thought to log before that can possibly make a difference in future training sessions.

Ken M

Catron County Search and Rescue

DogBase is one of the few K9 logs that caters specifically to Search and Rescue (SAR). I am a relatively new user, but impressed by the amount of versatility it has to offer. I've used other K9 logs in the past, but they were focused on Law Enforcement and were not as detailed for SAR work, as is DogBase. Detailed record keeping is essential if you want to learn to identify the good and the bad in your training routines and to maintain your credibility as a search team. In my opinion, DogBase does the job.

Nadine R

GPSK9s

I am so glad that I was invited to "test" this. I dreaded do my logs books and couldn't find an easy method. This platform is easy and so far all updates have made it easier and clear to fill out. I hope that we can continue to use it. I also like that I can check on more of my own team members and what training they are logging.

Curtis D

SAR Unit

So far it's been a great app. Starting to switch completely over to it

Berbel S

Search and Rescue Teams of Warren County

Absolutely love this application. Such ease of use and able to track everything. Same format for all trainings and love the information added based on time and location. This will be a game changer in record keeping for SAR dogs.

J B

MOD

This App has undoubtedly made our training more efficient with clear documentation of progress. Definitely making the training more progressive instead of just repetitive. It's easy to use, relevant for the training we conduct, and the customer support is awesome.

Heather S

Alamo Area Search and Rescue

I was tired of using Excel spreadsheets where I had to remember all the information when I was finally able to sit down and enter it. I like DogBase because I can use my phone and fill it out during training while all the information is fresh. Its easy to go down the list and fill out each part and in the end I have all the information I want to keep track of for my HR and Airscent K9.

Aaron T

MOCSAR

I have tried a lot of different ways to track my training for my Search and Recovery dogs. DOG BASE is by far the best and easiest to use. Love it!

Christian H

Mark9 SAR

I am enjoying the app. It's easy to use and apt to great features, especially the weather part of it.

One platform.Every dog. Every handler.